Scheduling coaching sessions on Kajabi doesn’t have to feel like a tech marathon. Whether you’re a solopreneur or content creator, I’ll show you exactly how to do it with zero stress—and still keep your sanity. Let’s break it down step by step.
Why Kajabi is a Game-Changer for Solopreneurs
If you’re a solopreneur or content creator earning under $10K a year, you’re probably juggling multiple hats. And let’s be real—time is your most valuable asset. That’s where Kajabi shines. It’s a powerful but simple platform that lets you handle everything from scheduling to payments in one place.
What Kajabi Offers That You Need
- Products: Sell courses, books, or coaching packages with ease.
- Coaching: Schedule one-on-one sessions without using 10 different tools.
- Scheduler: Let clients pick a time that works for them.
- Payments: Accept payments securely and automatically.
- Analytics: Track performance so you know what’s working and what’s not.
So, if you’re ready to streamline your business, Kajabi is the way to go. Now, let’s walk through how to actually schedule a coaching session.
Setting Up Your Kajabi Account and Scheduling Sessions
Before you can schedule your first session, you’ll need a Kajabi account. It’s not complicated, but there are a few key steps to get everything up and running.
Setting Up a Kajabi Account
- Visit the Kajabi website and sign up for an account.
- Choose the plan that fits your needs. As a solopreneur, the Starter plan is often more than enough to get started.
- Complete your profile and brand your dashboard with your logo and color scheme. Trust me, it feels way more professional when your clients see your brand upfront.
Once your account is set, the next step is to create your coaching product.
Creating Your Coaching Program and Scheduling Sessions
Your coaching product is how you package and sell your sessions. It’s more than just a calendar—it’s a clear, professional offering that makes it easy for clients to understand what they’re buying.
- Go to Products > Coaching in your dashboard.
- Click Create Coaching Program.
- Set your pricing, session duration, and availability. I’ll walk you through this next.
How to Create Your Coaching Product in 2 Steps
Let’s get real for a second. You don’t have time to build a coaching program that’s too complex. You want it to work, not overwhelm you. Here’s how to do it quickly and effectively.
1. Name Your Coaching Product
Your product name is the first thing people see. Make it clear and specific. For example, instead of “Coaching Session,” name it “30-Minute Career Clarity Session” or “1:1 Brand Strategy Call.” This tells the client exactly what they’re signing up for.
2. Set a Price That Works for You
Don’t undercharge. You’re providing value, and your time is worth it. If you’re just starting out, consider using a pay-what-you-want model for your first few sessions. It builds trust and lets people pay what feels right to them.
3 Easy Steps to Schedule a Coaching Session on Kajabi
Once your product is set up, scheduling sessions is as simple as picking a time and sending an invite. Here’s how to do it in three clear steps.
1. Choose a Date and Time
Go to Products > Coaching > Scheduler and click on Create Session. You’ll get a calendar view where you can pick a date and time. Pro tip: Only block out the times you can actually commit to. Don’t overfill your calendar.
2. Set the Session Duration
Decide how long your session will be. Most one-on-one coaching sessions are 30 to 60 minutes. I recommend keeping it around 30 minutes unless you’re offering deep-dive sessions. You’ll save yourself time and energy in the long run.
3. Add Session Details
Include a description of what the session covers and any prep work your client should do. For example: “We’ll review your current brand messaging and identify 3 next steps for your audience connection.” This helps set expectations and keeps the session focused.
How to Invite Clients to a Session
Now that your session is set, it’s time to invite clients. This is where Kajabi makes life easy.
- Go to Products > Coaching > Sessions.
- Select the session and click Send Invite.
- Choose how you want to send the invite: email, link, or embed it into a landing page.
Once sent, clients will receive a confirmation and a link to your session. You can even set up reminders automatically in the settings.
5 Tips for Managing Scheduled Sessions Like a Pro
Scheduling is one thing, but managing it all is another. Here are some key tips to keep everything running smoothly.
1. View Scheduled Sessions in One Place
Use the Sessions tab in your Kajabi dashboard to see everything in one view. It’s like your coaching calendar, but digital and automated.
2. Reschedule Sessions Without the Drama
If a client needs a change, go to the session and click Reschedule. You can pick a new time and send an updated invite. No back-and-forth emails required.
3. Cancel Sessions When Necessary
Don’t be afraid to cancel if something comes up. Kajabi lets you cancel a session directly from the dashboard. You can also set up an automatic refund policy so clients get what they’re due.
4. Send Reminders So No One Misses Out
Use the Reminders feature to send automated emails 24 hours before the session. It works wonders for showing up and staying on your client’s radar.
5. Add Notes to Keep Everything Organized
Use the Notes section in each session to keep track of key takeaways or action items. This is especially helpful when you’re working with the same client over time.
How to Reschedule or Cancel a Session
Life happens. Sometimes you need to change plans. Here’s how to handle it gracefully.
- Go to Products > Coaching > Sessions.
- Find the session you want to change and click the three dots.
- Select Reschedule or Cancel from the menu.
- Follow the prompts to update the time or send a cancellation notice.
That’s it. No more playing phone tag or sending endless emails. Kajabi handles the heavy lifting for you.
Frequently Asked Questions
1. Can I use Kajabi to schedule free coaching sessions?
Yes! You can create a “pay-what-you-want” product or even set the price to $0 to offer free sessions. This is a great way to build trust and grow your audience without charging anything upfront.
2. How do I get paid for coaching sessions?
Kajabi handles payments automatically. When a client books a session, they’re charged based on the pricing you set. You can receive payments via PayPal, bank transfer, or Stripe—just like when you sell a course.
3. Can I integrate Zoom or Google Meet with Kajabi?
Absolutely. Kajabi works with most video conferencing tools. Just link your Zoom or Google Meet account, and it’ll automatically include the video link in the session invite. No more manually sharing links every time.
4. What if I need to cancel a session last minute?
Use the Cancel option in the session details and choose to send an email to your client. You can also set up an automatic refund policy to handle the payment side. It’s quick, professional, and respectful of your client’s time.
5. Can I track how many sessions I’ve booked and earned?
Yes, Kajabi’s Analytics dashboard shows you session bookings, revenue, and client engagement. It’s a great tool for seeing what’s working and where you can improve your offerings.
Final Thoughts
Coaching is a powerful way to earn income as a solopreneur, but it shouldn’t feel like a full-time job to manage. With Kajabi, you can schedule, manage, and even get paid—all from one dashboard. And the best part? You can do it without hustle, without stress, and with your own time still intact.
So, go ahead—book your first session, and start building a coaching business that works for you. Because at the end of the day, it’s not about doing more. It’s about doing what matters.
Plant. Cultivate. Harvest.